Company secretary services in Malaysia | Corporate Secretarial Duties and Services

 Once you have determined to set your business stronghold in Malaysia, you must know several aspects beforehand. It’s impossible to simply come into this country and appeal for a company premises to start a business. There are several rules and regulations government of Malaysia have implied on starting business which you have to abide to run a corporation here. 

One of such regulations to complete the business incorporation process is to hire a company secretary service in Malaysia. Being an investor, you must hire a secretary for your new company right after mind setting about doing this business in Malaysia. Here the article highlighted services of a typical company secretary and at the same time explains why appointing on this post is so vital during registration process of a business in Malaysia.

Roles Company Secretary in Malaysia

Preparing meetings, Statutory and Resolutions for company’s board of members 

·         The secretary is responsible for preparing resolutions for the company’s board of directors

·         He/ she also takes charge to arrange company resolution meetings for the board of members at the office and provide general advises on company secretarial matters whenever required.

·         It is the duty of a secretary to prepare the annual Returns file for the company, which need to be submitted to the Companies Commission of Malaysia.

·         A secretary in the company also attends Board meetings conducted by the company and put up valuable advises and suggestions when required.

·         The secretary for your company assists in Company (Sdn. Bhd.) registration process. He/ she acts as the official liaison party for carrying out all company communications. Moreover, the secretary also prepares and submit company’s statutory returns to the CCM (Companies Commission of Malaysia) to meet the legal compliance requisition under Malaysian company act.

Additional services carried out by company secretary are:

·         Any changes or alteration required for MoA or AoA is carried out by the secretary of the company. Errors or modifications, such as, error in company objectives, changes in names or other credentials are resolved and rechecked by this secretary.

·         The secretary also contributes in preparing and arranging documents on allotment of shares, company rights/Bonus policies etc.

·         He or she also resolves issues regarding company share transfer and share distribution certificates.

·         The designated staff also contribute in advisory and consultation services regarding various in-house issues in the company.

It is by the law of Malaysia; a company have to appoint a secretary. But that secretary cannot be a random commoner with straight qualifications. To be an approved secretary, one has acquired a legal license from Malaysian Company Secretaries Association. Even monthly fees need to be paid to renew and keep that license up to date. The duties and services of a company secretary in Malaysia are however, been clearly mentioned in Secretary Association in Malaysia.

However, if it feels like the secretariat task is not up to the mark for that particular business, the director of the company can sack the secretary with due notices and hire a preferable secretary instead to fill-up the vacant position.

S&F consulting firm provides quality secretariat service for new company registration in Malaysia. The secretaries here are approved by Company Commission of Malaysia and other legal bodies of the nation. So, a director of a new company can get an assurance of quality in fields of services and professionalism at the end of the day.